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What is The Difference Between Office 365 and SharePoint Online?

It’s a common misunderstanding that SharePoint Online and Office 365 are the same thing. Some capabilities are shared by Office 365 and SharePoint Online. However, what are the distinctions between Office 365 and SharePoint Online? Microsoft defines Office 365 as subscription plans that include Microsoft Office productivity applications as well as Internet-enabled services. Office 365 business plans include email services, internal communication platforms, infrastructure for audio, video, and web conferencing, and the ability to share and store internal files on the cloud, in addition to productivity applications such as Word, Excel, and PowerPoint.

SharePoint Online is a collaborative platform that integrates with Microsoft Office and is available on Office 365. SharePoint Online, which can be customized for a company’s needs, enables digitized documents to be stored, retrieved, searched, archived, tracked, managed, and reported on.

While SharePoint Online is a component of the cloud-based Office 365, it is also available separately. (SharePoint’s on-premises platform retains a few features not available in the online version.)

SharePoint Online and Office 365 share some features, such as the ability to store documents. The best fit is determined by your requirements and the content.

What can you do with SharePoint?

Microsoft SharePoint Features is a popular and versatile collaboration software that can do almost anything and everything when it comes to merging software and suits. SharePoint’s notable features include:

• Document management: SharePoint provides the highest level of safety, security, and confidentiality for your folders and documents. Furthermore, you can customize the accessibility of documents via permission settings. This allows you to keep track of who accessed the document, who changed what, when, and so on. Document management in SharePoint is expected to improve further as new updates hit the market in the coming years.
• Increased Access and Collaboration: Accessing necessary information is simple, quick, and seamless with SharePoint online. To get started, all the user needs is a smartphone or laptop with an internet connection. Team members, whether they work under one roof or are geographically dispersed, can collaborate easily with SharePoint online in place, resulting in increased productivity and efficiency.
• Management Simplicity/Centralized Administration: Administrators can quickly access security settings, SharePoint site data, perform all data restorations on a single dashboard, operation features, and receive privileged updates thanks to the ease of management.
• Customizations: With Microsoft SharePoint Online, you can always keep the platform’s default benefits and features or customize them to meet your specific business needs. SharePoint allows you to tailor every feature to your specific business requirements. Similarly, you can customize the interface of the entire platform to maintain brand consistency while assisting employees in growing with the application by effectively utilizing its features and functions. Microsoft’s SPFx or SharePoint Frameworks provides advanced customization options, allowing SharePoint Developers to personalize solutions that add more value to organizations and their users.
• Built-in Flexibility or Multi-Purpose Functionality: One of the most significant advantages of MS SharePoint is its flexibility. SharePoint, as a collaborative platform, works best as an intranet, which is ideal for meeting companies’ day-to-day tasks such as information sharing, scheduling, contact management, and so on. Businesses that need to personalize their online workspace can benefit from SharePoint’s remarkable scalability and flexibility. SharePoint’s flexibility is expected to grow in the coming years, resulting in more streamlined document and content management. Business activities have been simplified, and workplace collaboration has improved.
• Help with Design: Another advantage of SharePoint is the ability to design and develop solutions that will better serve business needs. This feature eliminates the need to hire a developer to create a private database management system or to improve your website. APIs for SharePoint Online and SharePoint Server are specifically designed for this purpose. SharePoint’s app building and design assistance features are excellent for cost-cutting.
• Management of content: The outstanding content management features of SharePoint are the next feature on our list. You can create, edit, share, and schedule content using SharePoint Online for publication on various social media networks, websites, and intranets. The social media networking capabilities of SharePoint make it simple to share content, concepts, and updates. The following subcategories of content management exist document management, web content management, digital media management, and record management.
• Simple Integration with Existing Apps: SharePoint enables quick and simple integration with other business applications from Microsoft and other companies. MS SharePoint easily integrates with other programs and has a propensity to function equally as effectively. Microsoft Word, Microsoft Office Suite, Microsoft PowerPoint, Microsoft Excel, Microsoft Exchange Server, Microsoft Unified Communications, CRM, and other back-office systems are the most popular integrations that businesses look for. SharePoint is extremely compatible with all of the newest web browsers; it is not just limited to Microsoft Edge and Internet Explorer.
• Improved Data Security: SharePoint Online includes advanced features such as workflow upgrades and authentication enhancements that eliminate the risk of outages and unauthorized access completely. You also don’t have to worry about optimizing information access and data shareability with SharePoint Online. Because your data is always secure with SharePoint.
• Rapid and streamlined business processes: MS SharePoint is a platform that is well-known for effectively collecting and organizing data in a centralized location. Employees can easily create a BI portal that displays business data and insights via scorecards, charts, and dashboards. Business data can include anything from customer communication to interactions with partners, vendors, and suppliers, as well as any other type of SharePoint-driven data. This allows employees to keep a better track of their customers’ preferences, predict variations in demand and supply, and make better decisions.

PowerApps and SharePoint

Power Apps is a component of the Microsoft 365 suite, but it is not related to SharePoint. Power Apps is intended to work with a wide range of database sources; it can be easily connected to any SharePoint list, library, or One Drive, allowing you to extract or store data without any database or SQL knowledge. Furthermore, it is fully integrated into the SharePoint web and mobile experience, which is linked to data stored in SharePoint lists. By integrating Power Apps with SharePoint, your application gains access to cutting-edge SP features such as AI-powered content, intelligent intranet, and search management, among others. Both have the potential to improve process efficiency, boost internal collaboration, enable targeted decision-making, and more. If you want to learn more about how Power Apps integration with SharePoint can benefit your business, contact our Power Apps developers right away.

Conclusion

SharePoint is a platform that gives modern organizations economic and social value. It is a comprehensive information-sharing, collaboration, and communication infrastructure that is integrated with online services such as email, instant messaging, online conferencing, online presentations, and blogs. As a result, SharePoint is rapidly becoming the foundation of the modern digital workplace and business processes.

Do you want to implement or migrate to SharePoint right now? Please do not hesitate to contact us.